United States: invoice requirements and VAT rates
The United States has no federal VAT and no federal invoice format. Sales tax is set by states and localities, so the form asks for a rate instead of offering a list.
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Rates last checked on 15 October 2026. Main legal basis: No federal invoice rule; state sales-tax rules apply.
Open the invoice generator for United States
Sales tax rates
No single rate applies. The invoice generator asks for the rate for each line.
The generator also offers an “Other rate” option for rates that apply only in part of the country or to special supplies.
Fields an invoice must show
The checklist in the generator applies these. Each requirement names its legal basis. Amounts are in USD by default.
| Field | Basis | When |
|---|---|---|
| Invoice number | Common practice; needed for your own records and for customers’ accounts payable | Always |
| Invoice date | Common practice | Always |
| Seller name | Common practice | Always |
| Seller address | Common practice | Always |
| Customer name | Common practice | Always |
| Description of every line | Common practice | Always |
| Quantity of every line | Common practice | Always |
| Unit price of every line | Common practice | Always |
| Payment terms or due date | Common practice: due date or terms | Always |
| Tax amount | State sales-tax rules: show tax collected separately where you collect it | Always |
| Total amount | Common practice | Always |
Identifiers
- EIN (optional): for example 12-3456789
- State registration number
Good to know
- Enter the combined state and local rate for the place where the sale is sourced; Draftbill does not look up rates.
- The IRS notes that sales taxes are imposed by states and localities, which is why no single rate is listed.
- Resale-certificate and exemption wording differs by state: use the free text tax note for it.
E-invoicing
There is no US e-invoicing mandate and Peppol is not widely used for domestic invoicing, so the Peppol export is not offered for this template.
Peppol
Not offered. US businesses usually exchange PDF invoices or use portals. Peppol also lists EIN-based identifiers (scheme 9959) for the few cases where a recipient asks for them.
Draftbill does not offer the Peppol BIS Billing 3.0 export for United States.